Who can certify my documents?

Who can certify my documents?

All copies of ID submitted to us must be certified by an approved certifier.  

IMPORTANT:  A certified copy must be signed as a true and correct copy by an authorised person, independent from the applicant and application, and must be dated within 3 months of when we receive your documents.

 

For ID document certification, the certification should include the phrase 'I certify that this is a true copy of the original and the photograph is a true likeness of the person presenting the document as sighted by me'.


The certifier must also write or stamp:
  • their name
  • their signature
  • their provider/registration number (if applicable)
  • their title (e.g. independent financial adviser, judge, magistrate, justice of the peace, chartered accountant or police officer) legibly printed below the signature
  • the date of certification (dated no more than 3 months from when we receive your document).


For trust document certification, you don’t need to get each page of your Trust Deed certified, but rather it is sufficient if you certify the following pages in the trust deed:
  1. The cover page bearing the name of the Trust.
  2. The schedule page having the names of the trustees, the names of the beneficiaries and date of registration of the Trust.
  3. The signature/execution page.
A certified document should include the phrase ‘certified true copy of the original' or similar. 
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Documents can be certified by any of the following:
Certifiers within Australia:
  1. Legal professions: Legal practitioner, Patent attorney, Trademarks attorney
  2. Court positions: Justice of the Peace, Judge, Magistrate, Registrar, or Deputy Registrar, Clerk, Master of a court
  3. Accountant (member of ICA, ASA, NIA or CPA, ATMA, NTAA)
  4. Commissioner for Affidavits, or Commissioner for Declarations (dependent on jurisdictions)
  5. Notary public
  6. An officer with, or authorised representative of, a holder of an Australian financial services licence, having 2 or more years of continuous service with one or more licensees
  7. An officer with, or a credit representative of, a holder of an Australian credit licence, having 2 or more years of continuous service with one or more licensees.
  8. Police Officer
  9. Australia Post Employee
  10. Pharmacist
Certifiers outside Australia:
  1. Justice of the Peace
  2. Legal professionals
  3. Notary public
  4. Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)
  5. An officer with, or authorised representative of, a holder of an Australian financial services licence, having two or more years of continuous service with one or more licensees
  6. An officer with, or a credit representative of, a holder of an Australian credit licence, having two or more years of continuous service with one or more licensees.